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Tip for Email Productivity: How to Add Filters to Gmail

Do you get tired of emails in your inbox that aren't particularly important and/or don't need to be dealt with immediately? Well if you use Gmail (and why wouldn't you?), set up some filters to help make your email management more efficient.

With filters, emails can be automatically:

  • Archived (and bypassing your inbox altogether)
  • Marked as read
  • Starred
  • Labeled
  • Forwarded
  • Deleted
  • more

In this tutorial, I set up a filter to automatically make any newsletters sent from a particular email address, skip my inbox and get marked with the label "Newsletters" so I can go back and read them at my leisure.

  1. Select the email you want to apply a filter to
  2. Go to "More actions"
  3. Select "Filter messages like these"
  4. Input your filtering criteria
  5. Click "Next Step"
  6. Choose the actions you want applied to messages like these
  7. (Check the "Also apply to ## conversations below" if you'd like)
  8. Click "Create Filter"

Comments

  1. This one post has changed my life. Thanks for helping me sort out my overwhelming e-mail mess! :)

  2. My cousin recommended this blog and she was totally right keep up the fantastic work!

  3. THANK YOU for this post! My email box was stressing me out after somehow I ended up on a mass "send a random deal that has nothing to do with my blog" list. Now I filter all of the unwanted emails straight to the trash. Thanks, Amy!

  4. Thank you, thank you, THANK YOU! My email is now empty and stress free…you're awesome. :)

  5. Any idea how to back-up blog posts on Blogger??

  6. Yay!!! My husband and I have both been wondering how to do this…thanks so much, Amy! =)

Trackbacks

  1. [...] One other way I organize my recipes is in my email account. I subscribe to many great food blogs and then simply created a filter in my Gmail to keep them organized. Blogging with Amy has great information and a video tutorial showing you how to create filters. [...]

  2. [...] Same goes for items like PayPal or Amazon notifications.  For these type of emails, I created a filter in Gmail so they will end up in my "Defer" or "Archive" folders. With a filter, [...]

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